We know that you’ve got crazy already about the changes in the GDPR which came into force on May 25, so assuming that you’ve worked already in preparing your business to comply with the new data protection regulation, you might now notice that this is an ongoing process! Every business is different and therefore each company should work to assess their own data collection to comply with the GDPR.
In determining your next steps, here are some of the questions you should think about to make sure your business doesn’t fall into any of the hidden pitfalls.
Are you sending secure emails?
If you risk the security of the personal data you process, or if you ignore the rights of the data owners, you may pay for your irresponsibility. To assure this will not happen, make sure your hosting provider it’s protected from the data leak. The standard email hosting services aren’t usually encrypted, which means if a third-party access your e-mails, they will be able to see everything as you sent it, including attachments. But the good news is that we can help you secure your company mailbox through the right email hosting service!
What happens if an email is sent to the wrong person?
Sending an email to a wrong recipient might sound as a rare incident, but it can happen and this will lead to a data leak. Double checking the email address twice before sending the email sometimes is not good enough, especially if you are sending sensitive data! The best practice in this case is to attach to your email a password protected file and then share the password with the person through a different, secure channel like a phone call or WhatsApp. In this way should the email goes to the wrong person, the data you send will remain safe.
Are you sharing password protected files?
It’s important that your business starts sending password protected files and you must be sure that the password you’ve chosen is strong enough or you can expose your business to a data leak! Make sure you are using a combination of letters (both upper and lower case), numbers and special characters. For extra security, try not to use the same password twice and remember to keep it secure. If you need to share a password (for example if you are sharing a Dropbox file) make sure it’s unique and never re-use it.
Can you share files through online services?
Yes, you can. Online collaboration services like Google Docs or the more secure OneDrive are undoubtedly a really convenient way to collaborate online. Just pay extra caution when setting the access to the files so that it doesn’t get into the wrong hands. If you want to add an extra security level, consider setting a password to access the files!